Signing a Commercial Cleaning Contract? Read This First.
Ready to sign on the dotted line with a commercial cleaning company? Not so fast, my friend. Make sure you've taken these steps to ensure that you're hiring a reputable service at a reasonable rate.
Elements to Include in a Commercial Cleaning Contract
- Parties Involved:
- Names and contact information of the cleaning company (service provider) and the client (business or organization).
- Scope of Work:
- Specific cleaning services to be provided, including areas to be cleaned and frequency (e.g., daily, weekly).
- Special services (e.g., carpet cleaning, window washing).
- Schedule:
- Cleaning schedule, including days and times of cleaning.
- Exceptions for holidays or special events.
- Cleaning Supplies and Equipment:
- Indication of whether the cleaning company provides supplies and equipment or if the client is responsible for supplying them.
- Responsibilities:
- Responsibilities of both parties, including access to premises and safe working conditions.
- Fees and Payment Terms:
- Cleaning service fees, total cost, and payment schedule (e.g., monthly, quarterly).
- Penalties for late payments.
- Termination and Renewal:
- Conditions for contract termination and notice periods.
- Options for contract renewal.
- Insurance and Liability:
- Insurance coverage held by the cleaning company and liability limits.
- Handling of damages or losses.
- Quality Assurance:
- Methods for ensuring and maintaining cleaning quality, including inspections and feedback mechanisms.
- Corrective actions for issues.
- Confidentiality and Security:
- Requirements for confidentiality and security measures for sensitive areas or information.
- Safety and Compliance:
- Compliance with safety regulations, including OSHA standards.
- Safety procedures for both parties.
- Indemnification:
- Responsibilities and legal protections for both parties in disputes, claims, or legal actions.
- Subcontractors:
- Disclosure of subcontractor use and their roles and responsibilities.
- Notices:
- Methods and timing for formal notices or communications between parties.
- Signatures and Dates:
- Spaces for signatures of authorized representatives from both the cleaning company and the client, along with the date of contract execution.
- Additional Terms and Conditions:
- Any specific terms, conditions, or clauses relevant to cleaning services and the client's unique needs.
- Appendices and Attachments:
- Relevant documents, such as cleaning checklists, safety manuals, or additional service specifications.
Video: Cleaning Service Contract EXPLAINED
This video explains what should be included in a commercial cleaning contract.
Author: Ashley Smith
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